Document Scanning

Your Document Scanning and Imaging Resource

Document imaging and paper scanning is a process that consists of converting paper documents into digital information. There are numerous benefits to your business, including:

SSBRM employs trained personnel and high-volume commercial scanning equipment and software to support your imaging requirements.

• Reduced document storage expenses
• Decreased administrative costs
• Enhanced workflow processes
• Improved regulatory compliance
• Better file access and retrieval
• Strengthened disaster recovery and business continuity plans
• Improved data security

However, going paperless is not a task to be taken on without the right resources. Without the proper equipment, expertise, and technical know-how, an imaging and conversion project could end up costing you more in the long run.

Document Scanning Solutions Tailored to Your Business Needs

Stevens & Stevens is your local Tampa Bay area and Greenville, SC expert resource for the scanning and conversion of business documents. We provide tailored imaging and scanning solutions specific to each client’s document management requirements. Since 1994, we’ve helped businesses in the following industries achieve a more secure and manageable method for utilizing their documents and files:

• Insurance Scanning Solutions
• Real Estate and Mortgage Scanning Solutions
• Loan File Scanning
• Title Company Scanning Solutions
• Transportation and Logistics Scanning Solutions
• Healthcare and Medical Scanning Solutions
• Legal Scanning Solutions
• Manufacturing Scanning Solutions

Stevens & Stevens is a professional document scanning company serving the Tampa Bay area including St. Petersburg and Clearwater, as well as Greenville and Spartanburg, SC. The SSBRM team will handle all aspects of your document imaging, including picking up documents from your office, scanning and indexing them for digital reference, and storing them in our highly-secure records center for ready access should you need a physical file or document. We use a process that makes use of cutting-edge technology to ensure accuracy and timely completion of your conversion project. Our scanning services include multiple solutions, which can be utilized separately or in combination depending on your needs.

Service Bureau Solution

Useful for both active and archival documents, with our service bureau solution, you’ll be able to retrieve your digital files from anywhere in the world using your personal username and password through our secure online data repository. Our service bureau solution features:

• User-defined accessibility and documentation
• FTP electronic delivery of files
• File-level encryption

Back-End Data Storage Solution

If you prefer, you have the option to scan and index documents yourself and turn them over to us for protected storage in our secure data repository. Your company will have the ability to transfer files directly from your current multi-functional scanner to our secure, hardened data center. You can either scan and index a single document or batches of documents related to a specific project, as needed.

Scan on Demand Solution

If you store hard copies of important business records with Stevens & Stevens, we can scan documents on demand as you need them. Once images are in electronic form, we provide secure web access, and can transfer the images via FTP or save them to a CD, DVD, or external hard drive.